One live record for every member of staff

One tap at the school gate. Staff see their school's campus on a map, with their own position on it. When they are inside the boundary, checking in takes one tap.

Clear messages, not refusals. The screen says what is happening in plain words: "You are 120m away. Move within 200m of the campus to mark attendance," or "You can mark attendance until 9:15 AM."

A weak signal never stops an honest teacher. When a phone's location reading is unreliable, the staff member can still mark attendance. First, they are shown exactly what will be recorded: the accuracy of the reading, their distance from the campus, and the fact that the entry will be flagged for review. They then choose whether to continue.

Precise location cannot be used as a loophole. If precise location is switched off on the phone, the app explains this and gives the exact steps to switch it on for that phone, including a button that opens the settings directly.

Works offline. Attendance marked without a signal is stored on the phone and uploads itself when the signal returns. A notice stays on screen until every record has been uploaded.

Holidays announced in advance. The day before a national holiday, staff see a short notice telling them what is expected of them.

• Personal and professional details, qualifications, subjects taught, and service history
• Current and permanent address, with a "same as current" option
• Contact details, including an emergency contact
• Supporting documents that can be viewed in the app
• Teaching, non-teaching, vocational and administrative staff each have their own view, with search and filters to match
• Lists of staff can be exported to Excel in one tap

Staff update their own details. Their head of institution approves each change before it goes into the official record. The person who knows the correct mobile number enters it, and the head confirms it, so records stay up to date and nothing unapproved gets in.

• Apply in the app by choosing the leave type, dates and reason.
• See the remaining balance for each leave type.
• Follow the request through each approval step until it is pending, approved, rejected or cancelled.
• Read the approver's comments, so the reason for each decision is on record.

• Staff see the duties assigned to them, including when they are offline.
• Staff can request a duty for themselves, and their admin approves it.
• Staff can ask to be withdrawn from a single date. The rest of the duty stays as it is.
• Staff on duty are counted as On duty, not as absent.

Every staff member can see their monthly figures and a calendar with each day's status, and can share that calendar with anyone who asks for it. A genuine discrepancy can be raised in the first week, rather than at the end of the year.

• Personal timetables
• Additional duty and remedial teaching: requests, approval, check-in at the venue and daily completion reports